Project Planning in 5 Steps!

Hi guys! Today I’m going to share with you 5 Steps for project planning. You can use this tutorial to plan one big event or concentrate on one project. It could be a wedding, anniversary, Family Reunion, trip or weekend, birthday party, baby shower, bachelorette party and more. In this post I’m going to show my example on a baby shower because my friend Julie is having a baby, so we’re going to plan her baby shower 🙂

Video tutorial: how to plan my project

If you want to try these weekly planner pad you can get it now in my Etsy shop click here

Step 1: check the calendar for holidays and special occasions

Add holidays and special occasions to your schedule. This could help you see if there is anything you need to know about before the event. maybe you might need to order things in advance, maybe people are going to be on holidays and we’re not be available to come to your event, or maybe there is a holiday that’s required your absence from home to visit family or friends so you can’t organize things for the project on that week.

Step 2: add the project name and date at the top of your planner

Add the date and the name of the event on your planner, this way you can handle a couple of projects on the same time and keep track of what you are working on. You might have a couple of projects going on the same time so every project will have its own page.

Project Planning Tutorial
Project Planning Tutorial

Step 3: add tasks to every week

Start from 5 weeks before the event and add task to your planner as you go. You can also do it for 3-4 weeks before the event, but I think that 5 weeks is the more efficient way to do it. This way you’re not stress, everything is on time and you know what you’re headed for. Example for task list for a baby shower:

5 weeks before the event:

  • talk to Julie
  • pick a theme
  • make a guest list

4 weeks before the event:

  • invite guests
  • plan games and activities
  • order decorations

3 weeks before the event:

  • plan menu
  • order catering
  • register

2 weeks before the event:

  • make a playlist
  • thank you notes

1 weeks before the event:

  • order flowers
  • order balloons
  • clean the house
  • decorate the house
Project Planning Tutorial
Project Planning Tutorial

Step 4: think about your goals

Think about at least one goal and write it down on your planner pad. This goal will remind you what is important in this project. Sometimes when we’re working on something big the little details and everyday tasks can be overwhelming or even stressing. When you have your goal written down right beside your tasks, it will remind you the purpose of this project and help you relax and stay positive when things starting to stress you out. For me the goal was to make my friend Julie happy, and I wanted to always think about that when I’m planning the baby shower.

Step 5: visibility

Now that you’re all done planning your project you need to place your planner pad somewhere you can look at it all the time. You can place your planner on your desk, on your kitchen table, you can also tear one page and hang it on your fridge or fold it and put it on your in your wallet.

Project Planning Tutorial
Project Planning Tutorial

Good job! You planed an amazing project! I can’t wait for you to get started, and let me know if you liked the video tutorial and my tips for project planning.



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